Watch how fast project management will scale your agency
How does it work?
This is so much MORE than just a project management tool and itâ€™s different than anything else on the market. Letâ€™s run through exactly how it works.
Watch 50+ videos of advanced training
Everything you (and your team) needs to know about how to manage large scale client campaigns, broken down into short, easy to watch videos.
Built entirely in the Google Suite, on purpose
Leverage the powerful automations, APIs and apps of Google Drive and Sheets
Work in real time â€“ STOP chasing down â€œlatest vestionâ€ of files and trackers
Cancel TONS of your expensive software â€“ weâ€™ll show you how to use the Google Suite to manage your entire agency, free
Explore the project trackers
Each of our Google Sheets files serve their own purpose for managing your agency. Weâ€™ve turned these Google Sheets files into software by allowing them â€œtalkâ€ to each other, allowing hands free management of your files.
Manage every deliverable from 1 file
Quickly add templated project plans and assign them to team members. Add new clients into the mix with a few clicks.
Stay on top of client deliverables and action items. Automated client status reporting.
Stop chasing status updates from your team using our â€œtask, deliverable, actionâ€ framework.
Scale your outreach efforts, responsibly
Syncs with â€œCentral project tracking fileâ€ to automatically pull in your clients, team members and project plans.
Built specifically to high volume outreach campaigns across hundreds of active clients.
Syncs with â€œClient trackersâ€ to automatically push reports about campaign status and live links secured.
Execute large scale content marketing
Load up your plan into the content calendar and easily oversee the creation of outlines, drafts, images and live posts.
Automatically push live content to â€œClient trackerâ€ files to cut down on communications.
Hands free client reporting
When you â€œaddâ€ a new client to your â€œCentral project tracking fileâ€, our tool automatically creates a file to track progress.
All of the files work in unison to push updates to the â€œClient trackersâ€.
Hands free reporting of published content, live links, tasks completed and open â€œaction itemsâ€ (in real time).
Learn how to manage projects, at scale
Step by step trainings from Ryan Stewart on how he manages agency projects
Learn how to manage tasks, deliverables, action items, clients, staff and more
The videos are built for â€œhands freeâ€ training of your next project manager. Allow us to do the heavy lifting.
Why use our tool set?
Our tool set makes new client onboarding, project tracking and reporting a breeze. Using the power of Google Sheets, weâ€™ve automated large portion of your busy work.
Start new projects, quickly
Weâ€™ve created a handful of pre-built project templates for you to leverage when taking on a new project.
The best part about using our system and not software is the ability to customize on the fly. Even though youâ€™re working on templates, changing tasks, deliverables and due dates takes a matter of seconds.
Rapidly integrate new clients or projects
Client onboarding (or starting a new project) is no longer an issue. A simple dropdown menu lets you add new client / project within seconds.
Our system automatically creates a client folder, project plan, status tracker and integrates client data across all project trackers.
Easily manage link outreach
Whether youâ€™re contacting social media influencers, bloggers or journalists, our tracker will keep you on top of everything.
Our â€œoutreach managementâ€ file tracks prospecting, outreach and live placement status. Even better, it automatically pushes to individual client files for hands free reporting.
Create content at SCALE
Content is a cornerstone of marketing â€“ weâ€™ve built a standalone file to help you manage it all.
The file is a semi-automated content calendar that lets you manage outlines, drafts, freelance writers and auto pushes status updates to individual client files.
Hands free client reporting
Anytime you â€œaddâ€ a client, Google Drive automatically creates a new folder with a client tracking file in it.
This file syncs with your main file, outreach and content file to automatically pulls through tasks completed, links secured and content published.
A proven framework for global teams
Itâ€™s not always feasible for your agency to build a local team â€“ using remote workers helps reduce costs and bring in specialized talent.
Our system keeps remote teams on the same page through the use of our task to deliverable process. Keep your team in sync, from all corners of the globe.
Weâ€™ll train your next project manager
Get access to the WEBRIS training platform, where youâ€™ll find 5 modules of easy to follow videos training your staff on advanced project management techniques.
Simply give your employees the login and let us do all the leg work. These are the SAME videos we use to train our offshore team to manage our client campaigns.
Leverage the power of Google Sheets
Google Sheets documents can be manipulated to function like software. We built in powerful automations like reporting, data pushes and new client onboarding to save you a ton of time.
You can customize our toolset to your liking. Anything additional you need from your solution can be added within a matter of minutes.
Get a â€œpulseâ€ on your agency
Get an update on how your client campaigns are being managed with the â€œpulseâ€ dashboard.
Simply select the client and the tab will pull through the links secured, content published, organic traffic and total keywords ranking, by month.
Get organized, move faster
This system will move you to leverage the power of the Google Suite to manage your agency. Everything you do as an agency is stored in Google Drive, using a Google product (Sheets, Docs, Gmail, etc).
No more chasing down client deliverables â€“ we show you how to remove the headaches of managing hundreds of client campaigns.
4 files, 1 conversation
SEO is a deep service â€“ we built out 4 different files to help you keep track of it all. Even though theyâ€™re each stand alone files, theyâ€™re all connected.
The files push and pull data, client information, status updates and reporting, saving you time and headaches.
Bend the tool to fit your agency
The main reason for building this tool into Google Sheets is the ability customize on the fly. Unlike other project management tools, ours can be easily customized to fit your agencyâ€™s specific needs.
Want to add in additional data (via API)? Want to build a custom time tracking tab? Anything you need, the toolset can handle.
This is the exact system Iâ€™ve used to scale WEBRIS
In 18 months Iâ€™ve built WEBRIS from 0 to over $1M in recurring revenue (with incredible margins I might add).
More importantly, I kept my sanity while doing so.
I donâ€™t work 100 hour weeks and I donâ€™t have 50 high paid employees â€“ in fact, itâ€™s the opposite.
This past year Iâ€™ve traveled around the world while managing a team of employees with little to no marketing experience.
The key to growing an agency is NOT knowing the latest â€œtacticâ€ â€“ itâ€™s being able to execute your service, at scale.
Thatâ€™s what Iâ€™m selling you here. A framework to build better processes and a tool to manage them.